Facilities and Reservations

The 2017 Rental Calendar for Potawatomi, Rum Village, O'Brien & Southeast parks is open.

You may reserve picnic areas or pavilions for O'Brien, Potawatomi, Rum Village or Southeast Parks at the O'Brien Center Monday-Friday 8 am to 4 pm or online all year round for the Rental Season of May 1st thru September 30th.

How to Reserve a Facility Online

*"Account", if you have registered for a class, event, reserved a facility, purchased tickets or have a fitness membership then you are in our system and you have an account. To update your account or have questions please call the O'Brien Office at 574-299-4765, Monday through Friday during the business hours of 8 a.m. to 4:30 pm.

Go to: https://webtrac.southbendin.gov/

  1. If you have an Account with us you will need to login, if not then you will need to Create an account. (See first sentence on the "Login" screen to Create an account) You must have an email address on your account to use our online system.
  2. After you Login or Create your account, click "Search" on the blue tool bar at the top scroll down to "Facility Calendar" and click.
  3. In the "Date" field choose the date you are searching for. In the "Facility" field choose the pavilion or picnic area at the park of your choice. Then click "Search".
  4. Available dates are green and Unavailable dates are red. If your date is green click on it, if not continue your search.
  5. On the next screen it will show your choice with a green box on the left hand side, click on it.
  6. Look down to the very bottom left hand corner of your monitor and you will see a white bar with red box that says "Continue with Selections". Click on it.
  7. Fill in the "Headcount" with the amount of people you plan to have in attendance, then click "Continue".
  8. Click on the small box below your name and click "Continue".
  9. In the "Reservation Purpose" field type in why you are renting, for example.... Family Reunion, Birthday Party, Graduation Party, etc. Then click "Continue".
  10. View your "Shopping Cart" and if it is correct, click "Proceed to Checkout", if not click “Empty Cart” to start over.
  11. Fill in the fields marked in red, then click "Continue"
  12. On the "Payment Summary" page, fill in your credit card information and click "Submit Payment"
  13. You will receive a receipt to your e-mail address as a confirmation.



Use of Parks for an Event

The following procedures are those which must be followed to request the use of a city park for an event that is open to the public. This does not include reserving a picnic site or renting a pavilion. Please call 299-4765 to inquire for picnic reservations or use of a pavilion.

  1. A letter on your group's letterhead must be submitted.  The letter must describe the type of event you wish to hold, the requested date and the park.  This must be submitted a week before the schedule park board meeting.
  2. In addition, proof of liability insurance must be provided.  The city requires a $1,000,000 per event policy naming the Board of Park Commissioners and the City of South Bend as additionally insured.
  3. A formal presentation must be made in front of the Park Board.  (The board meets the third Monday of the month at 321 Walter Street, which is the old O'Brien School at 4:00 p.m.)
  4. Your request should be addressed to the Board of Park Commissioners, 321 East Walter St., South Bend, IN 46614.
  5. No Alcohol is allowed.
  6. No equipment is provided.

    You may view or download all the forms to request the use of parks here.

Alcohol Request for a Facility Reservation

Due to State Regulations, please call the South Bend Venues Parks & Arts Department's Office Monday-Friday, 8 am to 4 pm at 574-299-4765 for new procedures.


No loud music allowed in the parks. For more information Park Ordinances

Rental of Park Facilities

Howard Park Recreation Center
604 E. Jefferson Blvd. • (574) 235-9428
The center is the perfect place for showers or other small gatherings of 32 people or less. Located conveniently downtown, the center has a scenic view of beautiful Howard Park and the St. Joseph River. The rental fee is $50/hr plus tax with a three hour minimum. Alcoholic beverages are not permitted at any event.

Pinhook Pavilion
2801 Riverside Dr. at Boland Dr. • (574)299-4765
Pinhook Lagoon forms the scenic backdrop for this year-round facility that will hold 150 people. Want to hold a party, shower or wedding reception?  Tables, chairs and a small kitchen are available to use. Rental fee is $60/hr (4 hr min.) or $500 plus tax for the day (10 am to 12am). A $100 security deposit and full payment is required to hold the date. The facility must be cleaned up and secured by midnight. You must be 21 and over to reserve this facility. This facility can only be reserved at the O'Brien Center, Monday-Friday 8 am to 4 pm.  Click here to view, download or print a copy of the Pinhook Pavilion rental contract.

O’Brien Recreation Center
321 E. Walter St. • (574) 299-4765   (Office hours: Mon-Fri 8 am to 4:30 pm, we stop taking reservations at 4 pm)
This center offers a gym with stage and meeting rooms for almost any occasion. Gym rental rates are $60 per hour with a 2 hour minimum. The center's boardroom can be rented for $50 per hour (two hour minimum) for meetings only.

O’Brien Park Pavilion
321 East Walter St. • (574) 299-4765
This open-air pavilion located in O’Brien Park has a grill and can accomodate up to 60 ppl. The pavilion is near a playground, splashpad, and plenty of open space. The site rents for $60 plus tax for the day. This pavilion does not have electricity.

Potawatomi Conservatories
2105 Mishawaka Avenue  • (574) 235-9442
Located in Potawatomi Park, the Muessel-Ellison Conservatory, with its tropical plants, waterfall and quaint garden provides a warm, inviting spot to host wedding ceremonies, receptions, parties, graduation open house, recitals, showers and meetings. The conservatory can hold a maximum of 200 guests.

Potawatomi Park
Greenlawn Ave. at Wall St. • (574)299-4765
Potawatomi Park has two covered open sided pavilions for rent which each hold 100 people, and one larger pavilion which holds up to 300 people. All pavilions include water and large grills. The small pavilions cost $60/day plus tax and the large pavilion is $240, or $135 for half, plus tax.  Picnic areas complete with tables and grills are also available for $15/day plus tax, each picnic area holds 50 ppl. A rough map of the park is available here.

Rum Village Park
Ewing Ave. at Gertrude St. • (574) 299-4765
Two open-air, covered pavilions are available for rent. Each holds about 64 people, and offer electricity and grills. The beautiful, rustic park offers an 18-hole disc golf course, a 10,000 sq. ft. playground, acres of walking trails and a nature center. Each pavilion rents for $60 plus tax for the day. A rough map of the park is available here.

Southeast Park
Fellows St. at Wenger St. • (574) 299-4765
Large open-air pavilion with kitchen, restrooms & electric. The park features a playground, basketball court, playfield and water spray ground. The pavilion rents for $60 plus tax per day (kitchen is an additional $40). The kitchen is not availble during the months of June- mid August due to the summer lunch program.

Erskine Clubhouse
200 Miami Rd. (Erskine) • (574) 291-3216
Looking for a scenic location overlooking one of our beautiful golf courses for your small wedding reception or other parties for up to 60 people? Then check out the club houses at Erskine Golf Course. The facilities is available for rent days, evenings or weekends during the off-season months of November through March. Rental rates are $50 per hour.